What belongs in the header?
- Exporter name and address, and consignee name and address
- Invoice number and date that the packing list refers to
- Vessel or flight, and the port or airport of loading and discharge
- Shipping marks, so cartons can be matched to the list on arrival
What belongs in each line?
- Item description and the HS code used on the invoice
- Quantity of pieces, and the unit of measure
- Net weight and gross weight per line, in kilograms
- Dimensions per carton in centimetres, and the total volume in CBM
What must agree with the commercial invoice?
- Item descriptions and HS codes, line by line
- The number of pieces and the total gross weight
- The total volume, because the freight is billed on it
- Any declaration the destination requires, such as a certificate of origin reference
How do I use this?
Fill it in before you ask for a price rather than after: the details here are what a freight quotation and a customs declaration are built from, and a missing one is what turns into a delay or a re-quote later.
Version 1.0, last reviewed 2026-09-15. Your service representative confirms the exact document requirements for each shipment, because they vary by destination, mode and commodity.